Making the Most of Your Spending Authority Allocation!

Overview:  Just before the beginning of every academic year, on-campus departments are given an FWS budget, called Spending Authority (SA) allocations, to which they must adhere.  Departments can then use this SA allocation to determine how many FWS positions they are able to hire.  New openings must be advertised through Careers@USF. All positions must include a job description. 

Students must have accepted their award and provide a print out of their OASIS award screen to the hiring department.  The department is responsible for staying within the SA allocation and the student's award.  If departments go over their FWS SA allocation and/or the student's award, they must cover the overage with Vice President/Dean area or departmental funds.

Commonly Used Forms:
Click here for a link to the Human Resources Forms Library where you can find commonly used forms and resources for FWS, SSE, & TSE supervisors.  Enter the phrases below in the search box and your document will appear in the search.

• “Offer Letter – FWS Employee”
• “SE@USF Posting Template”
• “SE@USF Evaluation Form”

Other resources:

• Pay Distribution Overview
• Appointment Status Form (This is for reappointments, you will need to sign-in to People Soft and be authorized to complete ASF forms before you can retrieve the form)
• Information for in-person and web-based Student Employment@USF training

Student Employment@USF Handbook:

Module 1 Overview of Student Employment@USF

Module 2 Federal Work Study (FWS) & Summer Student Employment (SSE) Financial Aid Programs

Module 3 Temporary Student Employment (TSE)

Module 4 Recruiting Best Practices

Module 5 Employment Regulations

Module 6 Appointing Student Employees

Module 7 Paying Student Employees

Have more questions?

Read requently asked FWS questions.  

For general FWS questions or questions about how to advertise your position, contact the FWS Advisor in the Career Center or call directly at 813-974-9722.

For questions about appointments, terminations, hiring process, job descriptions, and other personnel-related questions, contact Human Resources at 813-974-2970.

For questions about FWS accounts, call 813-974-4723.

For questions about payroll processes, call 813-974-6035

For questions about FWS allocations in your department, contact your Vice President and/or the University Scholarships and Financial Aid Services (USFAS) Office.

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